Employer Service Agreement

GradFill Employer Services Agreement …your HR Consulting Partner Last updated: 25th August, 2026. 1. About This Agreement This Agreement is between GradFill (“we”, “us”, “our”) and the employer (“you”, “your company”) who accesses any of our employer services, including but not limited to: - Job Listing - Job Matching Service - Outsource HR Service By submitting a job listing, requesting candidates, or engaging us for any recruitment-related service, you accept these terms. 2. Our Services GradFill provides recruitment support services to employers. These services may include, depending on the engagement: - Publishing job vacancies to our network - Sourcing and pre-vetting candidates - Sharing candidate profiles (name, skill summary, Resume/CV) - Coordinating interviews - Preparing recruitment and onboarding documents - Managing parts of the recruitment process on your behalf Regardless of the service type, you retain final authority over all hiring decisions. We do not employ any candidate, and we do not make hiring choices for you. 3. Fees and Payment Different services may carry different fees, as communicated in writing (including on our website, in service descriptions, or via email/WhatsApp). General principles: - Fees are only payable as stated for each service. - Where a service is free (e.g., Job Listing), no charge applies. - Where a fee is tied to a successful hire, payment becomes due only when a referred candidate accepts an offer of employment from you. - Where a retainer or setup fee applies, payment must be made according to the agreed timeline before work begins or continues. - Invoices are sent to the contact email you provide and are payable within 7 days unless otherwise stated. GradFill reserves the right to suspend services if invoices remain unpaid beyond the stated period. 4. Your Obligations You agree to: - Provide accurate, complete information about your company, the role, required skills, working conditions, and compensation. - Honour the confidentiality of candidate data (see Clause 10). - Follow fair hiring practices (see Clause 6). - Conduct your own verification of candidate qualifications, references, and background where you deem necessary (see Clause 8). - Take full responsibility for interview processes, employment offers, contracts, and compliance with Nigerian labour laws (including the Employee Compensation Act, Pension Reform Act, etc.). - Notify GradFill promptly when a referred candidate is hired, so that applicable fees can be processed. 5. Equal Pay Commitment We expect all employer partners to uphold equal pay for equal work. Employees performing the same or substantially similar work — or work of equal value — must receive equal remuneration, including base salary, bonuses, and benefits, without discrimination based on sex, race, age, disability, or any other characteristic protected by law. 6. Non-Discrimination Policy We expect all employers using GradFill to follow fair hiring practices. Selection must be based solely on a candidate’s skills, qualifications, and suitability for the role — never on sex, ethnic group, religion, age, marital status, disability, or any other irrelevant factor. If a candidate reports discriminatory treatment during your hiring process, GradFill reserves the right to suspend services to you pending review. 7. Intellectual Property All tools, processes, templates, candidate assessment methods, and documents we create or use remain our intellectual property unless explicitly transferred to you in writing. Where we create tailored documents for you (e.g., job descriptions, onboarding packs), you receive a non-exclusive, non-transferable licence to use them internally for the specific role or purpose for which they were created. You may not resell, republish, or distribute them outside your organisation. You will not replicate or resell our candidate profiles or assessment methods. Both parties agree to keep any business information exchanged confidential. 8. Our Role & Liability GradFill is an recruitment support platform, not an employer or recruitment agency. We pre-vet candidates and facilitate introductions or provide documents/tools to support your process. You are solely responsible for: - The interview process - Verifying qualifications, references, and background checks (if required) - All final hiring decisions - Employment contracts and working conditions - Compliance with all applicable employment and tax laws GradFill is not liable for: - The conduct, performance, or misrepresentation of any candidate. - Any employment disputes, termination costs, or damages arising from your relationship with a candidate. - Indirect losses, including loss of business. - Delays caused by third-party platforms, internet outages, or events outside our control Our total liability for any claim arising out of this Agreement is limited to the amount of fees you have paid us in the 3 months preceding the claim. 9. Termination Either party may end this Agreement at any time by giving written notice (email or WhatsApp is acceptable). Any candidate referral, job listing, or service already in progress may continue under these terms until completed unless both parties agree otherwise. Termination does not remove your obligation to pay any fees due for hires made before termination or for services already rendered. GradFill may terminate or suspend this Agreement immediately if: - You breach confidentiality or data protection obligations - You engage in discriminatory hiring practices - You fail to pay undisputed fees within the required period - You provide false or misleading information about a role or your company 10. Data Protection & Confidentiality Policy We adhere to the Nigeria Data Protection Regulation (NDPR). By receiving candidate data, you become a joint data controller for the purpose of that recruitment process and must protect it accordingly. You agree to: - Keep all candidate profiles and information strictly confidential - Use candidate information only for the specific hiring purpose for which it was shared - Not forward, copy, or share candidate information outside your immediate hiring team - Securely delete all candidate information once the recruitment process for that role is complete, or upon request from GradFill - Notify GradFill immediately if candidate information is lost, stolen, or accidentally disclosed This is essential for protecting the privacy of the graduates who trust us with their personal information. 11. Governing Law & Dispute Resolution This Agreement is governed by the laws of the Federal Republic of Nigeria. Disputes will be resolved through: - Friendly, good-faith negotiation between the parties - If unresolved after 14 days, mediation in Lagos State - Only after mediation fails may either party pursue legal action 12. Agreement to Our Terms By submitting a job listing, requesting candidates, or engaging us for any service, you confirm that you have read and agree to this Employer Services Agreement. Your use of any GradFill service will be processed as acceptance of these terms. Contact Us Email: gradfillhq@gmail.com WhatsApp: 09084793050